It’s possible to control the expiration dates of stock items in Mc but this process requires careful tracking. The first step is to add this feature to the warehouse that you want to track the expiration dates of. An important point is that the stock value of the stock items that will be controlled should be “0” before you start the process.
Firstly, go to the Master Records>Cost Control Warehouses module and select the warehouses.
Mark the expiration date control on the definition screen.
Then mark the Hygiene Standard of the stock item to control and mark the usage period according to the expiration date wanted.
After this step, you will see the expiration date processes for this item during purchasing, transfer and usage processes.
Click the update button after the standard purchasing process. The system will ask for a party number (usually the expiration date) and all the following processes will be performed with this party number.
The same procedure will apply to the transfer and the system will ask for the party number of the group that the transfer will be performed through.
Points To Be Paid Attention To While Using The Expiration Date
1. Return the stock items that will be EXP controlled. Repurchase them and enter them to the system according to the EXP before you start using EXP.
2. The items you want to EXP control must be entered to the system according to the expiration date. The order may be of 120 items but if half of them have a different expiration date, you must process them separately and you must know that this will show up as a deviation on the order purchasing deviations report.
3. Outputs must be processed according to the entered inputs. For example, if 24 items are entered, you cannot divide them and give 12, the output should also be 24 items.
4. It’s useful to know that there will be difference in the transfer/request difference report even though the request amount and transfer amount are the exact same in transfers because of the expiration date output.
5. The inventory taking should be made according to the expiration dates. That means, you shouldn’t take the inventory as “480 Cans of Coke”, instead, the inventory should be taken as “x pieces of A party number, y pieces of B party number, z pieces of C party number”.
6. You must use the same method when entering the inventory. Instead of “480 pieces”, you must enter the dates such as “x pieces counted at y date, v pieces counted at z date”.
7. You cannot use “carry over the dead stock” when creating the inventory. You must create a consumption inventory.
8. You cannot use the handheld terminal.
9. You should not have any retroactive waiting, unsaved, unapproved transfer or request when creating the inventory.
10. Do not perform any processes on the new term until the old term is closed.
11. You cannot give up on EXP controlling stock items. You would need to return/consumpt the items and output them from the system and enter new stock cards.